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AI automation for recruitment agencies, with recruiters deciding

Recruiters work across fast-moving vacancies, candidate conversations and client expectations. I help agency owners use AI to keep those threads organised and prepare the next conversation, while recruiters remain responsible for assessing people, challenging weak assumptions and making every shortlist decision.

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Reviewed

Use AI for context, not candidate judgement

An assistant can turn a client call into a structured vacancy brief, list unanswered role questions and prepare interview schedules. It can summarise a CV against explicit, job-related requirements for a recruiter to verify, or draft status updates from confirmed notes. It should not infer personality, potential or suitability from protected or irrelevant personal information.

  • Prepare a vacancy brief and questions for the hiring manager.
  • Track candidate and client follow-ups across active roles.
  • Draft interview confirmations from approved details.
  • Assemble a recruiter-checked interview preparation pack.

A vacancy intake assistant is a sensible start

Many downstream problems begin with an incomplete brief. A first project can organise the client's must-haves, negotiable points, interview process and unanswered questions before sourcing starts. The consultant checks the summary with the client, so the project improves clarity without giving software authority over candidates.

Your consultants keep ownership of the search

You provide the intake template, role criteria, approved candidate wording, status stages, privacy rules and the handovers between consultant and coordinator. We agree what information may be processed and how long it is needed. Recruiters verify summaries, consider context, challenge bias, choose outreach and shortlists, and communicate decisions. I build the administrative support, test it with varied cases and train the team to recognise poor output.

Illustrative example

Illustrative first project: a complete vacancy brief

Imagine a consultant leaving a client call with useful detail split between handwritten notes, email and a previous job description.

  1. The assistant organises the approved notes under the agency's intake headings.
  2. It separates confirmed requirements from preferences and unanswered questions.
  3. It drafts a concise follow-up for the consultant to check with the client.
  4. The consultant corrects the brief and approves it before any candidate search begins.

What we would agree first: Recruiters make sourcing, screening, interview and shortlist decisions. The assistant does not rank people or infer sensitive traits.

Questions you may have

Can AI screen or rank candidates for us?

I recommend keeping candidate assessment with recruiters. AI can organise explicit information for review, but it can miss context and reproduce bias.

Can it write candidate rejection messages?

It can prepare a draft from a confirmed status and approved wording. A recruiter should verify the record, tone and recipient before anything is sent.

How do we protect candidate information?

We agree the minimum sources and permissions needed for the project, keep client work separated where required and document how access can be removed.

Keep exploring

Other ways I can help

Follow-up tracking

I set up a way to bring agreed follow-ups out of your inbox and into a list you already use. Each task should show who is waiting, what was promised and where the commitment came from. You decide the priority and the next action.

Explore Follow-up tracking

Meeting preparation

I help you prepare for upcoming meetings by bringing the calendar entry, relevant correspondence and open questions into a short brief. We choose the information it may use and when it should arrive, so preparation fits into your day.

Explore Meeting preparation

AI document library

I help teams organise their own templates, standard terms and reference documents so AI-assisted drafting starts from the material they use. The setup includes source selection, a review process and practice with the team's real tasks. Your subject expert remains the final reviewer.

Explore AI document library

Accountants

I help accounting practice owners apply AI to the admin around client service. We start with one pressure point, such as document chasing, and build around the email, calendar and practice tools you use.

Explore Accountants

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A starting point

Start with a 30-minute call

We pick one job worth fixing and measure it first. The fee for each step is agreed before it starts.

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In person in Johannesburg and Cape Town. Online worldwide.